Context
UPCOMING COVID HELP When processing mass-refunds, it is key to communicate clearly with customers on the state of their refunds, to avoid overloading your customer service team. You can now setup notifications triggered for all refund payments (done as part of an order or from the credit account), depending on the payment method. For example, you can now notify customer when you input a bank transfer refund in SecuTix including details such as value date and IBAN.
Solution
Up to now, automatic emails could be triggered for some steps inside the refund process (e.g., when a ticket cancellation order is created, or when a refund payment is dispatched to either the credit card or the customer credit account by the batch).
A new batch now enables you to setup such automatic notifications, so that all refund payments, whether they are coming from an order or from the customer credit account, generate an automatic email notification with relevant details, reducing the number of customer inquiries. The following criteria are available to tailor the notifications:
- The refund sales channel and payment method
- The original payment method
- The type of refund (refund order and/or refund from credit account)
- The refund date
The email notification that are sent to the refund payment contact includes relevant payment information, in particular the value date, the payment method, the refund amount and details about the payment method (e.g. IBAN for bank transfer). For notifications related to refund orders, the file reference is also included.
